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Minutes - January I2 2007 HFCA Board Meeting
Attendees:
John Kitzmiller - President
Rich Dudley - Grounds
Dave Dempster - Secretary
Jaime Gutierrez V- Treasurer
Dante Gilmer - Member at large
1. Mitrano Case- Motion re-filed and trial date is TBD.
2. 2006 financial statement was reviewed. Financial report will be prepared for taxes. ~
3. 2007 Dues - 45 homeowners paid to date
4. Will try to coordinate future board meetings so that a member of ACC can attend.
5. Grounds: Planning Spring Cleanup and asphalt path Work -
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Hickory Farms Community Association
Meeting Minutes
18 July 07
Attendees:
Jaime Gutierrez
Rich Dudley
Dante Gilmer
Ellie Codding
Wesley Moore
Dave Dempster
Mitrano Case: Settlement is pending A A
Grounds: Rich will get an estimate for cutting of several trees behind Bob
Bent1ey’s house.
Treasurer Report: 2007 Association dues - one payment is outstanding, '
one homeowner needs to pay late/legal fees.
ACC: A deck, sun room//deck and sleveral smaller projects reviewed
recently. N o controversial items.
Neighborhood Watch: Nothing to report
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Hickory Farms Community Association
Meeting Minutes
14 Aug 07
Attendees:
Jdime Gutieirez
Rich Dudley
Dante Gilmer
Ellie Codding
Dave Dempster
John Kitzmiller _
Mitrano Case: No new update. I
Grounds: Since the last meeting, several stumps were ground in the upper
common area. The tree cutting requested by Bob Bentley requires further
review due to the complexity of the job. Will add a note to next Newsletter
about cleanup of bushes hanging over sidewalks. Need to outback brush at
Roberts/Still Meadow stop sign.
Treasurer Report: All dues paid. Will need to add a proposed budget to
the October Newsletter. .
New Item: A homeowner sent in a letter requesting information on HFCA
rules about opening of a dental business. John Kitzmiller will send a letter
requesting additional information.
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Hickory Farms Community Association
Meeting Minutes
September 18, 2007
Attendees:
Jaime Gutierrez V
Rich Dudley
Dante Gilmer
Ellie Codding
Dave Dempster
John Kitzmiller '
Mitrano Case: Received a copy of the transcript from the trial earlier this
summer and it is available for review. The next step of moving forward with
the case was discussed and all agreed with proceeding with another judicial
foreclosure. Jamie will discuss the possibility of engaging Le Clair Ryan.
Grounds: The tree cutting requested by Bob Bentley requires further
review due to the complexity of the job. Cutting back/down of several trees
on Cotton Farm needs to be scoped out. ‘
Treasurer Report: Budget vs. actual expenses were reviewed. A proposed
budget will be developed for presentation at the annual meeting. A dues
increase was discussed and this will be an agenda item for the annual
meeting. '
Annual Meeting: Annual meeting set for October 29th. -
Playground: The approach to voting on the playground was discussed. In
addition to an up or down vote on the playground, there will need to be a
decision on the financing options. In order to answer questions about the
playground before the annual meeting, the committee is disseminating
information about the proposed site, cost and financing options.
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Hickory Farms 2007 Annual Meeting Minutes
Date: October 29, 2007
Location: Green Acres Community Center
Meeting called to order at 8:15 pm.
34 proxies submitted
Homeowners from 58 lots present
92 (of 198) lots represented (46%)
1. Minutes of 2006 Meeting were distributed
2. The playground committee (James Lewis, Keith Ferguson, Ellie Codding and
Heather Webb) presented the proposal for installation of a playground in the
upper common area. Most of the meeting was a question and answer period '
about the playground. Discussion covered many topics including: location, A
installation and maintenance cost, zoning study, insurance, signage and features
of the proposed play equipment. After a long discussion, a vote was called and
the proposal to install the playground was not approved. ` ‘
3. Several 2008 budgets were provided for review. The budget on page 3 of the
handout was voted on and approved. This budget included an increase_in the
annual .dues from $100 to $110. 0
4. The following 2006 Board members stepped down
Ellie Codding
Dave Dempster
5. The following people volunteered for the 2007 Board:
John Kitzmiller
Rich Dudley
Dante Gilmer
Jaime Gutierrez
Barin Chakrabarti
Bilal Sayyed
Meeting Adjourned at 10: 15 pm.